Don’t waste precious time and money hiring from job boards. New employees have a high acquisition cost due to weeks of training and heavy tax burden. Allow our team of experts to provide the staffing support you need to on-board and train new hires.
Here in Agencyva
All of our VA’s have a PC with two monitors, a webcam, and noise-cancelling headphones.
We meticulously comb the world for top-tier assistants, identifying individuals with the talent and capacity to support each business type. We specifically train our Virtual Assistants to understand your customers, process, and culture. We are committed to earning your trust, and helping you focus on what you do best: growing your business.
Services We Offer
Tasks and services provided from our US & Foreign Call Centers
Inbound Service Calls
- Receive incoming calls from clients collect data to process changes
- Prepare a new insurance quote
- Collect necessary info from caller to add/change vehicle.
- Process a Certificate of insurance, Collect a payment, Send Insurance ID cards, and much more using our Live script system.
Telemarketing
- Call defectors and cold leads to requalify and prepare a quote.
- Cold call leads from Cole X dates and Aged Internet Leads.
- Telemarket specific business types for workers comp and general liability, create and obtain a database for X-Dates and more.
Outgoing Service Calls
- Late Payment and Cancellation reminder calls
- Followup for trailing documents from underwriting
- Thank you, Birthday, and welcome calls
- Confirmation of Certificates of Insurance
- Claims follow up
Agency Management/Data Entry
- Creation and sending of Certificates of Insurance
- Filling all types of Acord Forms
- Reconciling commissions statements
- Basic bookkeeping and accounting of bank statements and invoices
- General data entry and filling of forms
Proposal, Rating & Quoting
- Gathering Initial insurance quotes from live customers
- Insurance quoting on Rater from Quote sheets
- Compiling quote sheets from carrier information and inputting to rater
- Complete quotes on carrier page
- Prepare proposals and applications for new and renewal clients
Marketing
- Email marketing campaigns
- Facebook Ad management and creation
- Website design development and implementation
- Social media daily postings
- Whitepage creation and marketing material
Productivity and efficiency tracking through VA Vision
A Glimpse Of VA Vision
Each Virtual Assistant has a secured PC to prevent loss of sensitive data, including social security numbers and credit cards, encrypted company data, hard drive encryption, and software and hardware security. VA Vision also detects and prevents mass data downloads, use of thumb drives to retrieve data, spam protection, anti-phishing, and anti-virus protection.
Our methods to train and onboard Agency VA virtual assistants
Testimonials
See how Agency VA assistants are transforming the success of insurance agencies.
We offer a variety of Virtual Assistants with different backgrounds and experiences. Use our VA Matrix to identify the best fit for your agency.
All non-team VA’s come with access to VA Vision, productivity tracking, manager for daily accountability, IT department support, ongoing training with live trainers and all VA University courses.
Our Virtual Assistants are trained and experienced in all of the following systems
Carriers We Work With
Connects you with local agents who offer personal advice, and most important of all – to be there for you when you need most.
CRMs
CRMs our agents use.
AMS
Our partner AMS providers.
